Quotes, Order Forms, and Ordering Documents

The University of Texas at Austin does not sign quotes, order forms, or other ordering documents. In lieu of signature on an ordering document, the university will issue a signed purchase order referencing the ordering document. If a vendor purports to require signature on any ordering document, the university department must indicate to the vendor that the university will only issue a signed purchase order.

If a vendor absolutely requires signature on an ordering document, the university treats the ordering document as a contract. Therefore, the university department must submit the Software Acquisition Review Form (SARF) and Business Contracts Office will process the ordering document as a contract. All contracts must be revised to remove and include certain provisions in accordance with Texas law, and Federal law, and university policies.